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Director of Physical Facilities

Director Physical Facilities

Department:            Physical Facilities     

Closing Date:           Review will begin April 6, 2018 and continue until position is filled   

Position Start Date: July 1, 2018 at the latest    

Employment Detail:  Permanent, Full-Time


Director of Facilities is responsible for managing the successful operation of Physical Facilities that includes maintenance, custodial services, grounds maintenance, security/parking, fleet management, utility management and the planning, design, cost analysis, feasibility studies, and administration for all new construction and renovation or modification of existing infrastructure on Montana Tech’s campuses.  This position is expected to make decisions involving and encompassing the total resources of the Campus Maintenance component of Facilities Services.


  • Provides technical expertise on all aspects of daily facility operations and maintenance, including compliance with governing policies, regulatory requirements, accreditation and other requirements.
  • Prepares and monitors departmental budgets and project schedules to ensure current and long-term goals and objectives are fully met within fiscal, time, and other resource constraints.
  • Coordinates Montana Tech’s capital planning and construction and contract administration requirements with the Office of the Commissioner of Higher Education, State Architecture & Engineering, and other State of Montana agencies, as required.
  • Develop performance measures & standards by which to evaluate the effectiveness of all areas of supervision.
  • Consult with appropriate college personnel, external architects, engineers, contractors, and regulatory agencies, to organize and facilitate campus renovations and new construction projects.
  • Responsible for managing the Campus Maintenance portion of Facilities, including cost analysis, carpentry, locksmith, plumbing, painting, electrical, fire alarms, and general labor. 
  • Establishing and implementing program guidelines, operating procedures, reporting systems and develops and implements programs and schedules for maintenance, energy and utility systems operations, equipment replacement, and support services.
  • This position is ultimately responsible for the overall management and direction of the facilities team and has two direct reports, an Assistant Director of Facilities, two Program Assistant’s, Facilities Supervisor, and the Parking Enforcement Officer.  The area comprises approximately 35 employees represented by 5 different collective bargaining units.  Interacts substantially with the Director of Environmental Health & Safety.
  • Directs the department to achieve the goals and objectives in an effective and efficient manner, and ensure compliance with employment law, union contracts, and State & University policies.
  • Director is expected to develop and sustain high quality operations, maintenance and aesthetics of campus facilities, infrastructure, grounds and vehicles and prepare the campus for all major events all with a strong emphasis on customer service and safety.
  • Manage operational budgets in excess of $4million for areas of responsibility to ensure compliance with applicable State and University requirements, efficient use of resources, and continued program solvency. Includes administering associated fiscal policies, procedures and management; and developing and monitoring individual program budgets.
  • Responsible for project management of multiple projects from programming, design to construction thru project close-out, commissioning, and warranty period.  Work includes civil, electrical, mechanical, building construction, environmental and hazardous materials remediation. 
  • Provides constructability review, technical review and input, construction documents oversight, and problem resolution with consultants, contractors, regulatory authorities, and customers. 
  • Manage and develop project budgets, scope, schedule, in conjunction with appropriate parties. Maintains project records and budget control.
  • Review feasibility of construction schedules. 
  • Provides management of Campus Master Plan, building condition assessments, forecasting building renewal and renovation funding needs, maintains construction document files including drawings, specifications, and O&M manuals, participates in Montana Long Range Building Program requirements.
  • Approve work requests and change orders for all Campus Maintenance projects.
  • Inspect job sites often to work with trades to identify and solve problems and insure high production, quality workmanship and customer satisfaction.


Bachelor’s degree from an accredited school in Architecture, Engineering, Business Administration or related field required, plus 5 years of full-time (or part-time equivalent) progressively responsible experience in construction management, or an equivalent combination of relevant education and experience.


  • Ability to communicate effectively at all levels.
  • Ability to analyze problems, trouble-shoot and identify alternative solutions.


  • Record of progressively responsible operational management experience in a large, multi-building environment.
  • Demonstrated ability as being a team builder and possess innovative problem solving skills. Excellent performance management, coaching and leadership skills. Ability to recruit, develop and manage skilled and empowered staff to achieve expected results. Demonstrated success in resource (personnel and budget) supervision and management.
  • Knowledge of Federal, State and Local building code requirements and health and safety regulations.
  • Working knowledge of construction, purchasing and contracting. Ability to communicate and work with engineers, architects and contractors. Knowledge of plant systems operations, equipment, utilities, hazardous materials, environment safety programs and necessary training requirements. It is essential to have working knowledge with architectural plans and specifications and experience in construction management.

For full consideration application materials must be complete.  Please include a cover letter addressing qualifications, a resume and contact information for 3 professional references. 

Applications received by April 6, 2018 will be guaranteed full review and consideration.  Applications received after that date may be considered until an adequate applicant pool has been established.

Any offer of employment is contingent upon a satisfactory criminal background check. 

Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.  To claim veteran’s preference please complete the employment (veteran’s) preference form located on the employment page and email to  You must include the job title of the position in which you are applying.

To request an accommodation, contact Cathy Isakson 406-496-4380;



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